Vendor Bills

Where bills come from

Receiving goods against a purchase order auto-drafts a vendor bill here, priced from what was actually received at the PO rates. You do not re-key anything — the draft is yours to check against the supplier's paperwork.

Checking and paying a bill

1. Go to Accounting → Bills. Drafts created from goods receipts are listed with the PO they came from.
2. Open the bill and compare the lines with the supplier's invoice. Adjust quantities or prices if the supplier billed something different.
3. Set the bill date, due date and supplier reference.
4. Click Approve to post it to your ledger — the expense and VAT hit the accounts at that point.
5. When you have paid it, mark it Paid and record the payment date.

Adding a one-off bill

Not everything comes through purchasing. Click New Bill, pick the vendor, add lines with the right tax rate, and save.

Tip: If a draft bill does not match the supplier invoice, the difference is usually a goods-receipt quantity. Check the receipt before editing the bill so stock and payables stay in step.