Receive Goods
Receive approved purchase orders into inventory and review the draft vendor bill.
Receive a delivery
- Open Purchasing > Goods Receipts and choose Receive goods.
- Select an approved, ordered or partially received purchase order.
- Enter the quantity delivered on each line. Zero leaves a line for a later delivery. You cannot receive more than the outstanding quantity.
- Select an Inventory destination. A unique SKU can match automatically; if the SKU exists in more than one warehouse, choose the destination explicitly. Non-stock services can be received without an inventory match.
- Confirm the receipt.
The receipt, stock additions, stock ledger and purchase-order delivery progress save together. A failed stock write leaves the delivery unsaved so you can correct the error and retry. Inventory quantities must be whole numbers; non-stock services may use fractional quantities.
Review the vendor bill
Open a receipt and choose Review vendor bill. This opens its draft in Accounting > Bills. The draft covers only delivered quantities and their share of purchase-order tax. Bill approval thresholds and the default accounting entity apply. A draft does not post to the accounting ledger until the accounting workflow makes it a posted liability.
If bill creation failed, the receipt remains saved and displays a warning. Use Draft vendor bill on the receipt to retry. Retrying an already linked bill does not create another one or add stock again.
Unmatched lines are shown as received but not stocked. Review them before making a separate manual stock adjustment. Stocked or billed receipts cannot be deleted; use corrective stock/accounting records to preserve the audit trail.
See Stock Transfers, Stock Adjustments and Bills.
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