Supplier Quotes
Compare quotes against a purchase request and pick a winner.
How supplier quotes work
Log the quotes suppliers return against a purchase request so you can compare price and terms side by side. Picking the winning quote feeds the approved request into a purchase order, keeping the sourcing decision and its audit trail in one place.
Logging a quote
- Go to Purchasing → Supplier Quotes and click New Quote.
- Link it to the purchase request it answers.
- Pick the supplier.
- Enter the quoted price, lead time and any terms.
- Save.
Comparing
With several quotes against one request you can compare them directly. Price is rarely the only factor — lead time and terms often decide it, particularly when the request is blocking a job.
Picking a winner
Select the winning quote. The approved purchase request then converts into a purchase order against that supplier at those prices, so nothing is re-keyed and the PO matches what was quoted.
Why log the losers
Keeping the quotes you did not pick is what makes the decision defensible later, and gives you real evidence about which suppliers are actually competitive.
Tip: Log the quote as received, including a lead time you do not like. Adjusting it to look better here means the PO carries a promise the supplier never made.
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