How to Run Payroll with Payslips & Statutory Deductions
Run a payroll cycle end to end — pension auto-enrolment, student loan, statutory pay — and generate payslips that post automatically to accounting.
Before you start
- Employees have pay details set (pay type, rate/salary, pay frequency)
- Pension and student loan settings are configured on each employee profile
- Your payroll country bands are set (see How to Set Up Multi-Country Payroll)
Step 1 — Create a payroll run
- Go to HCM → Payroll
- Click + New Payroll Run
- Choose the pay period and the employees to include
- Plenix pulls hours from timesheets (for hourly staff) and salaries (for salaried staff)
Step 2 — Review calculations
For each employee, the run calculates:
| Line | Source |
|---|---|
| Gross pay | Salary or hours × rate |
| Income tax | Country tax bands |
| National insurance | Country NI bands |
| Pension | Auto-enrolment rate, unless the employee has opted out |
| Student loan | Based on the employee's plan (Plan 1/2/4/postgrad) |
| Statutory pay | SSP / SMP where applicable |
| Net pay | Gross minus all deductions |
Adjust any line before finalising if needed.
Step 3 — Generate payslips
- Click Finalise Run
- Plenix generates a payslip for each employee showing gross, every deduction, and net
- Employees can view their payslip from their self-serve HCM page
Step 4 — Post to accounting
On finalisation, Plenix creates the payroll journal automatically:
- Wages expense
- Tax / NI / pension liabilities
- Net pay owed
Find it under Accounting → Journal Entries, linked back to the payroll run.
Step 5 — Pay employees
Export the net-pay summary for your bank, or use the payment file to pay employees. Mark the run Paid once funds are sent.
Tips
- Run a draft first to preview figures before finalising
- Pension opt-outs and student loan plans live on each employee's payroll profile
- Statutory pay (SSP/SMP) is calculated automatically when leave of the right type is recorded
Where to go next
- Understand the whole module → How HR & Payroll (HCM) Works
- Next in this module → HCM — Schedule Shifts
- HCM — Submit Expenses and Mileage Claims
- HCM — From Timesheet to Pay
- See where this fits in the bigger picture → How a New Hire Becomes a Paid Employee
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