Recruitment & Applicants
Post jobs, track applicants through stages, and hire into HCM.
How recruitment works
Post job openings and track applicants through each stage from application to hire. When you hire a candidate you can turn them into an employee record, carrying their details straight into HCM without re-keying.
Posting a job
- Go to HCM → Recruitment, choose the Job Postings tab and click New Job.
- Enter the title, department and location.
- Add the description and requirements.
- Save and set it Open.
Tracking applicants
The Applicants tab lists everyone against their job. Each applicant moves through: applied → screening → interview → offer → hired, or rejected at any point.
Update the stage as things happen. The stage is what tells the rest of the team where a candidate stands.
Hiring
When a candidate reaches Hired, convert them to an employee. Their name, contact details and the role they applied for carry across into a new employee record, ready for you to complete with start date, salary and department.
After the hire
Finish the new starter in HCM → Employees: set their department, branch, manager and pay details. Their department is what determines who approves their leave and expenses, so do not leave it blank.
Tip: Reject rather than delete unsuccessful applicants. You may need to show a defensible record of how a role was filled, and deleting removes it.
Was this article helpful?