Offers

Drafting an offer

On the application, choose Make offer and fill in the salary, bonus, benefits, start date, the date the offer expires and the letter. The letter can use merge fields such as the candidate's name and the job title.

Approval

If you add an approver, the offer goes to pending approval. The approver approves it or sends it back to draft with a comment. Nobody can approve an offer they prepared themselves, unless they are HR.

Sending

Send emails the candidate a secure link. The page shows the offer details and your letter in your branding. The candidate:

• accepts by typing their full name, which is recorded with the date and time, or
• declines, optionally giving a reason.

You are notified either way. The link only works for that offer.

Statuses

Status	Meaning
Draft	Being written
Pending approval	Waiting for the approver
Approved	Ready to send
Sent	With the candidate
Accepted / Declined	The candidate answered
Withdrawn	You took the offer back
Expired	Not answered by the expiry date

Offers are checked every night. When one expires, the link stops working and you are told. To try again, make a new offer.

After acceptance

Accepting creates the candidate's employee record with the job title, department, start date and (for annual salaries) the salary, and starts the job's onboarding checklist. If that cannot be done automatically, the acceptance still stands and a note on the application tells HR to finish the hire by hand.